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HRMS & Payroll

HRMS Software with Biometric Attendance & Payroll

Connect employee attendance with workforce management and payroll using NiaLabs HRMS software. Bring face-recognition attendance, shift tracking, leave management, and payroll workflows together to help your HR team reduce manual work and manage employee records more efficiently.

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HRMS Software with Biometric Attendance & Payroll

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What Is Nialabs HRMS Software?

HRMS (Human Resource Management System) software helps businesses manage employee information and workforce processes through a centralized platform. Depending on the solution, these processes can include attendance, shifts, leave, working hours, payroll, and employee self-service.

NiaLabs HRMS connects attendance captured through supported face-recognition devices with workforce management workflows. Instead of relying entirely on manual registers or separately maintained spreadsheets, HR teams can use digital attendance records to support reporting, working-hour calculations, and payroll preparation.

Designed for offices, factories, schools, hospitals, and multi-branch businesses, NiaLabs helps organizations connect physical attendance points with digital workforce management.

Explore attendance-only and attendance-plus-payroll options based on your organization's requirements.

  • Face-recognition attendance
  • Workforce management
  • Multi-location visibility
  • Attendance-to-payroll workflow
Choose your plan

Choose Your HRMS Plan: Attendance Only or Attendance + Payroll.

Different organizations have different requirements. Some need reliable biometric attendance records that can be transferred to an existing payroll system. Others want to connect attendance and payroll within one workflow.

NiaLabs offers two solution paths to evaluate: Attendance Only and Attendance + Payroll. Confirm the exact feature availability and commercial terms with the NiaLabs team before selecting a plan.

Attendance Only

Attendance Only: For Teams That Already Run Payroll Elsewhere

The Attendance Only option is intended for organizations that want to digitize employee attendance without replacing their existing payroll software.

Depending on the selected configuration, the solution may include:

  • Face-recognition attendance capture through compatible devices.
  • Digital attendance records and reports.
  • Shift and working-hour tracking, where supported.
  • Leave and overtime workflows, where included.
  • Attendance visibility across supported branches.
  • Available report exports or integrations for existing payroll systems.

Ideal for: Businesses that already use an HRMS, payroll platform, or accounting system but want to improve attendance recording and reporting.

Book an Attendance Demo
Attendance + Payroll

Attendance + Payroll: One System from Punch to Payslip

The Attendance + Payroll option is intended for organizations that want to connect employee attendance with salary processing and payroll reporting.

Subject to the selected plan and confirmed functionality, the workflow can cover:

  • Attendance-linked payroll preparation.
  • Working-hour, shift, and overtime calculations.
  • Leave adjustments and salary components.
  • Earnings and deductions.
  • Applicable PF, ESI, professional tax, and TDS calculations.
  • Payslip generation and payroll summaries.

Connecting attendance and payroll can reduce the need to transfer attendance figures manually between separate systems. HR teams can review exceptions, validate payroll inputs, and maintain a more consistent process from attendance recording to salary processing.

Ideal for: Organizations seeking a connected attendance and payroll workflow with fewer repetitive administrative tasks.

Book an HRMS Demo

Compare the NiaLabs HRMS Plans

Capability Attendance only Attendance + Payroll
Face-Recognition attendance Core requirement; verify device compatibility Core requirement; verify device compatibility
Attendance reports Confirm included reports Confirm included reports
Shift management Verify plan Verify plan
Leave and overtime Verify plan Verify plan
Attendance-linked payroll Existing external workflow Included only if confirmed in the existing plan
PF, ESI, PT and TDS calculations Through existing payroll, if compatible Verify statutory calculation coverage
Payslips Existing payroll system Verify included functionality
Multi-branch reporting Verify configuration Verify configuration
Integrations and data exports Confirm available options Confirm available options
Employee mobile app Verify availability Verify availability

Final feature availability, usage limits, and integrations should be confirmed in the commercial proposal.

Step-by-Step

How Attendance Becomes Payroll in Nialabs HRMS

An attendance-to-payroll workflow connects employee attendance records with the information HR teams need to prepare salary calculations. The objective is to reduce manual transfers while retaining appropriate review and approval controls.

01

Step 1: Capture Employee Attendance

Employees record attendance using supported NiaLabs-compatible face-recognition devices. The device and configured system determine how employees are verified and how check-in and check-out records are captured.

02

Step 2: Synchronize Attendance Data

Attendance records are transferred to the HRMS using the supported connectivity configuration. Where offline operation is available, records may be stored locally and synchronized after connectivity returns, subject to device capabilities.

03

Step 3: Calculate Working Time

The system uses configured attendance rules and shift information to support working-hour calculations. Late arrivals, early departures, and overtime can be handled according to the functions included in the selected configuration.

04

Step 4: Account for Leave and Holidays

Approved leave, holidays, weekly offs, and applicable attendance policies are considered where these workflows are supported and configured.

05

Step 5: Prepare Payroll

For the Attendance + Payroll plan, attendance information can be used as an input to salary processing. Salary structures, earnings, deductions, and applicable statutory calculations depend on the payroll functionality and configured rules.

06

Step 6: Review and Approve

HR and payroll administrators review attendance exceptions and payroll inputs before approving the relevant records. Human review remains important for correcting exceptions and validating salary calculations.

07

Step 7: Generate Payslips and Reports

The payroll workflow can produce supported payroll summaries, reports, and payslips for employee and administrative use.

How the workflow differs by plan: Attendance Only supports the attendance side of the process, with payroll continuing in the organization's existing system where applicable. Attendance + Payroll connects attendance with payroll processing to the extent provided by the selected plan.

See Attendance-to-Payroll in Action
Features

HRMS Software Features

An effective HRMS should do more than collect employee check-ins. It should help organizations maintain usable attendance records, apply workforce rules consistently, and make information easier to review.

NiaLabs HRMS brings attendance and workforce management into a connected workflow, with functionality depending on the selected plan, device, and configuration.

Face-Recognition Attendance with Liveness Detection

Face-recognition attendance allows employees to record attendance through compatible face-recognition terminals rather than relying exclusively on manual registers or shared punch credentials.

The configured device verifies an employee's face against the supported registration data and records the attendance event according to the device's operating rules.

Where liveness detection is supported, it can help assess whether the presented face is from a live person rather than certain spoofing attempts. However, effectiveness depends on the device, its implementation, and the types of attacks being evaluated. Liveness detection should not be described as eliminating every form of attendance fraud.

Before implementation, confirm the supported verification method, registration process, anti-spoofing features, and applicable device limitations.

Request a Face-Recognition Attendance Demo

Offline Attendance Mode and 4G Devices

Internet interruptions can disrupt attendance synchronization, particularly in factories, remote facilities, and locations with inconsistent network coverage.

Compatible devices may support local attendance storage during connectivity interruptions and synchronize stored records after the connection is restored. Selected 4G-enabled devices may also support mobile-network connectivity where the hardware, SIM, and network configuration permit it.

Offline storage and 4G connectivity are different capabilities: offline storage concerns recording and retaining data without a live connection, while 4G provides an alternative way to connect to a network.

Before choosing a device, verify:

  • Whether it can record attendance offline.
  • Its local storage capacity and synchronization behavior.
  • Whether automatic synchronization occurs after reconnection.
  • Whether failed synchronization can be identified.
  • Whether the model supports 4G and the required network configuration.

These capabilities depend on the selected device and implementation.

Shift, Overtime and Leave Management

Organizations with different working schedules need consistent rules for calculating attendance and working hours. Shift and leave management can help HR teams organize employee schedules and review attendance exceptions.

Depending on the selected plan, supported workflows may include:

  • Assigning shifts and working schedules.
  • Applying attendance and working-hour rules.
  • Identifying late arrivals and early departures.
  • Calculating or reviewing overtime.
  • Submitting and approving leave requests.
  • Tracking leave balances, holidays, and weekly offs.

Clear configuration helps reduce disputes caused by inconsistent attendance policies and manual calculations.

Payroll with PF, ESI, Professional Tax, and TDS

Payroll processing requires employee salary information, attendance inputs, applicable deductions, and statutory rules. An integrated workflow can help reduce duplicate data entry between attendance and salary preparation.

Where included and configured, NiaLabs HRMS payroll functionality may support salary structures, earnings, allowances, deductions, attendance-linked calculations, payroll reports, and payslip generation.

Statutory calculations must be evaluated individually:

  • Provident Fund (PF): Depends on applicable rules, employee eligibility, and configured payroll components.
  • Employees' State Insurance (ESI): Depends on applicable coverage, eligibility, and relevant wage rules.
  • Professional Tax (PT): Requirements and rates depend on the applicable state or jurisdiction.
  • Tax Deducted at Source (TDS): Requires the relevant tax rules, employee declarations, and payroll information.

Confirm which calculations and reports are automated in the selected NiaLabs plan. Payroll administrators should validate statutory configurations and review applicable requirements before processing salary payments.

Multi-Branch Dashboard and Device Health Alerts

Managing attendance across several locations can be difficult when each branch maintains separate records and reporting processes.

A centralized attendance dashboard can help authorized administrators review workforce information across supported branches.

Depending on the configuration, capabilities may include:

  • Branch-wise attendance and employee reports.
  • Centralized visibility into attendance records.
  • Location-level administration and permissions.
  • Device connectivity and synchronization status.
  • Device health alerts, where supported.
  • Consolidated workforce reporting.

Confirm the available dashboard controls, device monitoring functions, and branch-level permissions during the demo.

HR App and Employee Self-Service App

Mobile access can make HR workflows more convenient for administrators and employees. The available functionality depends on which NiaLabs applications are offered, the operating system, and the selected plan.

HR App
428/460
Present
11/12
Devices online
Leave approvals
R. Sharma
- 2 days
Approve
A. Verma
- 1 day
Review
Device 04
- offline
Alert
For HR Teams

HR and Admin App

An HR or administrator application may provide mobile access to selected workforce management functions, such as:

  • Employee and attendance management.
  • Attendance reports and exception review.
  • Leave requests and approvals.
  • Workforce visibility across supported locations.
  • Device or branch monitoring, where available.
  • Payroll administration, if included in the app and plan.

These functions can help authorized HR staff review important information without relying exclusively on a desktop dashboard.

Employee App
✓ Checked in
This week
2 days
leave balance
Payslips enabled
For Employees

Employee App

An employee self-service app can provide access to selected personal workforce records and requests. Depending on the available application and plan, employees may be able to:

  • Review attendance history and working hours.
  • Submit leave requests.
  • Check leave balances.
  • Access payslips, where supported.
  • Update permitted profile information.
  • Receive relevant notifications.
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Nialabs HRMS vs. a Software-Only HRMS

A software-only HRMS generally manages employee information and workforce workflows through software-based attendance inputs. A hardware-connected solution combines compatible physical attendance devices with HRMS software.

The right choice depends on how employees record attendance, whether attendance points need dedicated devices, and how the organization manages multiple locations.

Evaluation Criteria Hardware-Connected HRMS Software-only HRMS
Attendance capture Compatible physical devices and supported methods Supported software-based methods
Face-recognition devices Supported where compatible Depends on provider integrations
Offline attendance Depends on device capabilities Depends on application capabilities
Hardware integration Requires compatible devices and configuration May not require dedicated hardware
Shift and leave management Depends on software plan Depends on software plan
Attendance-linked payroll Available if included Depends on provider
Multi-branch visibility Depends on configuration Depends on provider
Device health monitoring Possible with supported monitoring Usually not applicable without connected devices
Total Cost Software, hardware, installation, and support Subscription, setup, and applicable integrations

Hardware-connected attendance may suit: Factories, offices with fixed entry points, and organizations with distributed attendance locations.

Software-only attendance may suit: Businesses that already have a suitable digital attendance process and do not need dedicated attendance terminals.

Compare actual capabilities, integrations, and total ownership costs before choosing a solution.

Already Using Another HRMS?

NiaLabs can assess whether compatible attendance devices and available data-transfer options fit your current HR or payroll environment.

  • Connect compatible attendance devices to an existing workflow.
  • Export attendance reports where supported.
  • Assess available API and integration options.
  • Evaluate employee-data migration requirements.
  • Continue using your existing payroll software where a compatible workflow is available.

What we need to assess compatibility:

  1. 1 Your current HRMS or payroll platform
  2. 2 Employee count and number of locations
  3. 3 Required attendance fields and reports
  4. 4 Device and connectivity requirements
  5. 5 API, export, or data-migration needs

Which NiaFace Device Fits Your Workplace?

The right device depends on employee volume, recognition method, installation conditions, and compatibility with your HRMS setup.

Compare NiaFace Attendance Devices

Use verified specifications for each available model to compare:

Specification What to Evaluate
Device model Exact model name
Recognition method Face, fingerprint, RFID, or other supported methods
Employee capacity Verified maximum registration capacity
Connectivity Ethernet, Wi-Fi, USB, or 4G, where supported
Offline functionality Local storage and synchronization support
Installation Suitable indoor or outdoor environment
Power requirements Supported supply and backup options
HRMS compatibility Confirm integration method
Warranty and Support Verified terms

Choose a Device for Your Site

Consider these factors when selecting your attendance hardware:

  • Employee count: How many employees need to register and record attendance?

  • Attendance points: How many entrances require devices?

  • Installation environment: Where will the devices be installed?

  • Connectivity: Is stable internet available, or is offline storage or 4G required?

  • Branch count: How will attendance be managed across locations?

  • Integration: Will attendance data need to connect to NiaLabs HRMS or an existing payroll system?

Who it's for

HRMS Software for Offices, Factories, Schools and Hospitals

HRMS for Offices and IT Companies

Simplify office attendance and workforce administration.

Manage supported employee attendance records, working hours, shift schedules, and leave workflows. Review reports across offices and connect attendance to payroll where included.

HRMS for Factories and Manufacturing

Support shift-based attendance across production sites.

Record attendance at designated entry points, review working hours, and manage shift-related exceptions. Offline attendance depends on the selected device.

HRMS for Schools and Colleges

Manage staff attendance across departments and campuses.

Support teaching and non-teaching staff attendance, reporting, and working-hour tracking where available. Confirm whether student attendance is offered separately; do not assume it is included in the employee HRMS.

HRMS for Hospitals and Healthcare Teams

Organize attendance across departments and shifts.

Review staff attendance, shift-related exceptions, and workforce reports across supported hospital locations. Leave, overtime, and payroll functions depend on the selected configuration.

HRMS Implementation: From Device Installation to First Payroll

A structured implementation built around your workforce and site requirements.

  1. 1

    Step 1

    Requirements and Site Assessment

    Review employee numbers, branches, attendance points, shifts, and existing systems.

  2. 2

    Step 2

    Device Installation and Configuration

    Install compatible devices, configure connectivity, and complete employee registration as required.

  3. 3

    Step 3

    HRMS Setup

    Configure employee records, organizational structure, shifts, holidays, and applicable leave policies. Set up payroll components if included.

  4. 4

    Step 4

    Testing and HR Team Training

    Test attendance capture, synchronization, working-hour rules, and payroll calculations where applicable. Train the relevant administrators.

  5. 5

    Step 5

    Go-Live and First Payroll

    Review exceptions, validate payroll inputs and outputs, confirm approvals, and establish post-launch support arrangements.

Employee Data Security and Privacy

Understand how employee information and biometric attendance data are handled.

Before deployment, review the documented data-handling practices for your selected NiaLabs configuration.

Face-Recognition Data Handling

Confirm whether face images, biometric templates, or other verification data are processed or stored, where processing occurs, and how employee registration and data retention are managed.

Access Controls and Data Protection

Assess the documented availability of:

  • Administrator roles and permissions
  • Restrictions on employee-data access
  • Encryption and security controls
  • Backup and recovery procedures
  • Retention and deletion processes
  • Access logs and security monitoring

Employee Privacy and Compliance

Organizations should assess applicable Indian data-protection requirements, including the Digital Personal Data Protection Act, 2023, and the rules and provisions in force at the time of implementation.

Review employee notices, permitted purposes, access procedures, retention practices, and applicable grievance-handling processes.

HRMS Software Pricing in India

Get pricing based on your workforce, features, and implementation needs.

HRMS software costs vary according to employee count, number of branches, selected plan, hardware, integration requirements, and support.

Attendance Only Pricing

Your quote should specify:

  • Subscription or licensing model
  • Employee, device, or other applicable pricing basis
  • Included attendance and reporting features
  • Hardware and installation charges, where applicable
  • Available exports and integrations
  • Support and maintenance terms

Attendance + Payroll Pricing

Your quote should specify:

  • Software subscription or licensing model
  • Included payroll functionality
  • Employee or usage limits, if applicable
  • Supported statutory calculations and reports
  • Hardware, setup, and integration charges
  • Support arrangements and additional fees

What Affects HRMS Software Cost?

  1. 1 Number of employees.
  2. 2 Number of branches and attendance devices.
  3. 3 Selected plan.
  4. 4 Installation and configuration requirements.
  5. 5 Integration and support requirements.

Frequently Asked Questions About HRMS Software

HRMS software helps businesses manage employee information and workforce processes, such as attendance, shifts, leave, payroll, and HR reporting, depending on the solution.
HRMS can cover multiple employee-management processes, while payroll software focuses on salary calculations, deductions, and payslips. An HRMS with payroll connects these workflows when the relevant functions are included.
NiaLabs HRMS is designed around attendance and workforce management, with Attendance Only and Attendance + Payroll options outlined for different requirements. Confirm the exact features included in your selected plan.
A compatible device verifies an employee against registered face data and records attendance. Verification and liveness-detection capabilities depend on the selected device.
Offline recording depends on the device and configuration. Supported devices may store records locally and synchronize them after connectivity returns. Confirm storage limits and synchronization behavior.
4G support depends on the compatible device and network configuration. Confirm supported models, SIM requirements, and connectivity options with NiaLabs.
These calculations depend on the selected payroll plan and supported functionality. Confirm the available calculations and reports and validate applicable statutory rules before processing payroll.
Compatibility depends on the available exports, API,s or integrations and your existing software. NiaLabs can assess your requirements to identify supported options.
Multi-branch reporting and administration depend on the selected configuration. Confirm branch limits, reporting options, and access permissions.
Confirm current app availability and functionality with NiaLabs, including Android and iOS support and whether attendance, leave, and payslip access are included.
Pricing depends on employee count, plan, hardware, locations, and implementation requirements. Request a quote based on your organization's needs.
The timeline depends on employee volume, device installation, data preparation, and integration complexity. NiaLabs should provide a project-specific estimate after assessing your requirements.
Confirm where face images or biometric templates are processed and stored, who can access them, how long they are retained, and how deletion requests are handled. Review the NiaLabs Privacy Policy for documented practices.

Book a Demo of NiaLabs HRMS

Connect Employee Attendance with Payroll

Explore how NiaLabs can help your organization manage face-recognition attendance, workforce workflows, and supported payroll functions.

Book a Free Demo

Your information will be handled according to the NiaLabs Privacy Policy.

Your demo will cover:

  • Face-recognition attendance and compatible devices
  • Attendance reports, shifts and working hours
  • Attendance-to-payroll workflow
  • Plan and device options
  • Integration and implementation requirements

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